Picture the weekend as four evenings on a map. At Hard Rock Hotel Vallarta in Puerto Vallarta, Mexico, the mehndi, the sangeet, the ceremony and the reception each need a place to land, and the resort’s 11 published venues give you plenty to choose from. This is how that map looks, space by space.<\/p>\n
Sanctuary Ballroom is the largest at 1,500 guests, and the smallest venue seats 70. Seven of the eleven clear 150 guests, so the four events never have to share a room.<\/p>\n
| Venue<\/th>\n | Max capacity<\/th>\n | Suitable for<\/th>\n<\/tr>\n<\/thead>\n |
|---|---|---|
| Sanctuary Ballroom<\/td>\n | 1,500<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Sunset Terrace<\/td>\n | 650<\/td>\n | Wedding, Cocktail, Reception<\/td>\n<\/tr>\n |
| Ciao Beach<\/td>\n | 650<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Sunset Beach<\/td>\n | 650<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Nayarit Ballroom<\/td>\n | 480<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Splash Terrace<\/td>\n | 220<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Ipanema Terrace<\/td>\n | 160<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Frida Terrace<\/td>\n | 120<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Swimming Pool Terrace<\/td>\n | 100<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Palm Terrace<\/td>\n | 80<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n |
| Ciao Terrace<\/td>\n | 70<\/td>\n | Cocktail, Reception<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\nMatching each event to a room<\/h2>\nStart small. A mehndi suits something like Frida Terrace. The sangeet takes more floor: it needs a dance floor and a stage as well as chairs, so Ipanema Terrace or a space of that size fits. Sanctuary Ballroom at 1,500 can hold the reception in a single room, with no part of the family seated elsewhere.<\/p>\n Ceremony is where the table’s smallest number can win. The mandap needs the right setting and seats for the guests who will actually sit through it, not the biggest footprint. Palm Terrace and Ciao Terrace sit at the small end, and the 70-guest figure is what that end looks like.<\/p>\n The venue count helps too. At 150 guests you have 7 venues to choose between and can give the four events four different settings. At 300 and above, 5 spaces still hold the full list. Headcount is rarely your problem here.<\/p>\n Timing the loud nights<\/h2>\nHard Rock Hotel Vallarta does not publish an entertainment curfew, and we are not going to guess at one. Get it in writing, per venue and per night, and find out what an extension costs. Outdoor spaces on this coast usually stop earlier than indoor rooms, so the answer may decide where the sangeet and reception happen.<\/p>\n Morning events are clear of any evening noise rule, so a 10am haldi or pithi is safe. For every outdoor event, put a named indoor backup into the same contract line as the venue.<\/p>\n Gaps in the resort’s published material<\/h2>\nYou will find venues and capacities. You will not find a mandap specification, an open-flame policy for the havan, a baraat route or animal policy, or a named South Asian certification for its planners. We will not fill those in ourselves. Each is a question with an answer, and the answer should be written down before you sign.<\/p>\n What lands on top of the package<\/h2>\nTwo costs sit outside the package price at every resort. One is vendors: a package pays for setup, ceremony structure, dinner and bar, and not for the photographer, videographer, DJ, dhol player, dance floor or uplighting. If you bring your own, an outside vendor fee is added to whatever they charge you. The other is guests who are not staying on site. Both come with published figures in the breakdown of what all-inclusive packages leave out<\/a>, and our resort-by-resort pricing is in the cost of a South Asian destination wedding in Mexico and the Caribbean<\/a>.<\/p>\n Four figures to request in writing for this property: the entertainment curfew per venue, the outside vendor fee, the day pass rate and the legal ceremony fee. A quote that answers all four is comparable. One that gives only the package price is how two seemingly identical weddings finish thousands apart. We ask all four as a matter of course, and planning is free for couples because the resorts pay us. Send your dates and guest count<\/a> and we will get them in writing.<\/p>\n |